An efficient cold store process: this is how you do it

by | Nov 3, 2021 | 3PL Logistics, Logistics

As a logistics service provider in cold storage, you might ask yourself:
“What is so specific about cold storage? It’s storage, transportation and distribution.”

But as a cold store, you will encounter completely different challenges compared to an ambient warehouse.

For example, your employees cannot stay in the freezer for long and that can harm the productivity of your processes. Also, the fresh and frozen goods do not automatically reach your customers safely. For this you have to meet many quality requirements. As a result, you are constantly dealing with temperature control and management, registration of batch numbers, production dates and best before data. In addition, you are always looking for possibilities to maximize the efficiency of your processes, improve your productivity and of course limit product loss. How do you ensure that you can streamline all these processes effortlessly?

Software for cold storage logistics
Cold stores face unique challenges compared to ambient warehouses. Our partner Boltrics has developed, in collaboration with the Dutch association for cold storage companies called NEKOVRI, a software solution specifically for cold stores. That is why their software solution bears the name NEKOVRI Dynamics, also known as 3PL Dynamics for Cold Storage.

All business and logistics processes are integrated into the software as standard, from control and temperature management, to registration of batch numbers, production and expiry date information. This is also done for purchasing, sales, and finance. In this blog we discuss the industry-specific functionalities in a nutshell.

Do you want to see 3PL Dynamics cold storage software in action?

In 30 minutes, we demonstrate how the solution can help optimise your cold storage operations.

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Stay on top of your quality without additional paperwork

Chances are that as soon as the goods arrive you check whether there are no damages. But some products require an additional quality control. By linking wireless terminals or tablets to the WMS system, you can check the quality at all times in the logistics process. For example, the colour of the product, stage of ripeness, level of acidity, the functional operation of articles, or any damage to a product or packaging. You decide which characteristics you want to check. The results are automatically linked to the relevant goods, items or batches in the WMS. This way you have registered everything neatly in your administration and accessible.

Monitor the quality with temperature control

What is the temperature in the truck on arrival? Or in which location was a specific pallet stored? As a logistics service provider specialized in cold storage, monitoring the temperature is probably high on your to-do list. If it turns out that there was a deviation in temperature, then you know exactly which pallets have been stored in that specific cold store. In addition, it becomes a piece of cake to record the values of a sample and to trace which route goods have taken in your warehouse.

Prevent discussion in case of damage

As soon as the goods arrive at the warehouse, the barcodes are scanned (for example) by the forklift driver. Is damage detected? With the app (on a tablet or phone) a photo is made and a possible description of the damage is submitted. The photo and description are directly linked to the WMS/TMS to the inbound document. Where necessary, an automatic (email) message is sent to the customer, with the photo attached. In this way you inform your customer as quickly as possible and prevent discussion about the cause or the extent of the damage.
3PL Dynamics for Cold Storage in a nutshell
Curious about the other industry-specific functionalities in 3PL Dynamics for Cold Storage? Please watch the video below.

Keep it cool and meet the requirements for organic products

There is increasing attention for organic products. But with that, supervision also increases to ensure that the products that are labelled as organic are actually organic. That is why every company that produces, processes, packages, imports, trades or stores these products must meet certain criteria. For example, organic products must be stored in such a way that mixing or exchange with other products is excluded. With this software you can effortlessly record all data in stock – from tracing items to the way in which you should carry out the procedures.

Guarantee a full track & trace

Products must always be traceable, for example, based on batch number or expiration date. Luckily, our software enables you to capture the necessary characteristics at various levels. From the master data, such as the article, expiration date and the description. But also the way in which you have to carry out the procedures. Think of measuring the temperature or the acidity level. Capture the data without any fuzz.

Real-time communication and integration with EDI

In addition, as a cold store, you will have to deal with various agencies that focus on the control of the work operated by you. The possibility to integrate your processes, for example via EDI, can save you a lot of time.

Moreover, more and more goods, especially provisions, are ordered just-in-time. An integration with your customers and recipients from an open platform, which offers the possibilities to communicate in different ways, ensures that you can thoroughly automate your communication. That way you save time for other things.

To measure is to know

Finally, of course: to measure is to know. This applies to any business, but as a logistics service provider in cold chain logistics you require a lot of capital. Logically, you want to be able to identify which customers generate money and which cost money. With insight into the turnover rate or the occupancy rate per customer, you know exactly how to operate profitably or you can implement rate adjustments.

In short, with Nekovri Dynamics you can streamline your processes and increase the efficiency. Do you want to know more about the software? Or are you curious what 3PL Dynamics for Cold Storage can mean for your organisation?

Please send an email to [email protected] and we will contact you as soon as possible.

Author

1 Comment

  1. John Munden
    John Munden on 10th December 2025 at 12:57 pm

    Great insights here on the strict requirements for organic cold chain logistics. While software and EDI integration are absolutely critical for that ‘Track & Trace’ visibility, we often find that the human element is just as vital in maintaining those standards.

    If a cold store operative is suffering from thermal stress or discomfort, concentration levels drop significantly. That is often when mistakes happen—like mixing organic with non-organic stock or mis-scanning batch data.

    To truly ‘guarantee’ the integrity of the chain, you need the right data systems and the right coldwear to keep the team focused and accurate. Tech and PPE have to work together!

    Reply

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